User guide — The call sheet

For 1st and 2nd ADs, location managers and production managers: prepare, correct and distribute the

call sheet for a shooting day, then use it on the day.

1. What it is for, who has access

The call sheet gathers everything you need to know about one shooting day: times, locations,

scenes, cast, crew, extras, meals, weather, safety. Kinelux builds it from the shooting schedule:

you check it, complete it, send it.

Menu: Call sheets.

Who can do what

Access depends on each person's job on the project (module “Call sheets, sending”):

shares their number.

even if the call sheet is read-only for them.

Job — Level
Producer / Production manager — Admin: everything
1st assistant director / locations — Edit: generate, edit, send
Director, Script supervisor, Extras coordinator and Extras assistant, Reader — Read
Head of department, Crew member, Actor, Background extra — Contribute (their own call)
Casting director, Screenwriter, Client — No access
Generating, editing, sending and tracking sends requires the Edit or Admin level.
With read access, a key contact's phone number is shown only to the production or if the person
Takes, continuity and reports belong to the “On set” module: a script supervisor can correct takes

2. Create the call sheet for a day

Two ways:

Generate next to the day.

exist yet, it is generated (if you can edit call sheets).

No shooting schedule? Create the days first: each day gives its call sheet.

What is filled in automatically

shots from the shot list, strip elements.

and the call sheet page; under the date, “Day 1 of 12 shooting days”.

between two scenes), rounded to the quarter hour. Example: 4 scenes of 10 min from 8:00 → 8:45. If a

scene has no duration, the wrap entered on the shooting schedule day is used.

nothing on a continuous day (the call sheet then switches to “Continuous day”). Short day: no break.

window between 3 h and 6 h after crew call): the window follows crew call, from 3 h to 6 h after (+ the break) — crew

call 20:00 → meal between 23:00 and 3:00.

Call sheets page: the days of the active shooting schedule are listed on the left. Click
Shooting schedule: on a day, Call sheet for this day. The call sheet opens; if it does not
Scenes: the day's strips (except cut strips), INT/EXT, day/night, set, pages in eighths, roles,
Day number: “DAY_1”, “DAY_2”… (“JOUR_1” in French), in the PDF header, the file name, the emails
Crew call and Ready to shoot: ready to shoot takes the time of the 1st scene, otherwise crew call + 1 h.
Estimated wrap: computed from ready to shoot and the scene durations (meal break included if it falls
Meals: the break suggested by the day (see the shooting schedule guide), its set time, or
Meal window check: by day, 11:00 – 14:30 or 19:00 – 21:30. Night or shifted day (neither
iPhone and Android apps: same labels (“DAY_3”, “Day 3 of 20 shooting days”).
Cast of the day: role, actor, status (W, SW, WF, SWF…) and call = *arrival on
Crew by department, called relative to crew call (adjustable): locations 1 h before; hair & make-up 45 min
Locations: main set and other locations, read from the asset library (address, Directions
Weather: if the location has coordinates and the date is close (about 10 days ahead), the
Extras: “Extras” elements of the strips, by label, with their scenes. Default call:
Confirmed extras from extras casting: under the group's row, “Confirmed (n): names —
Elements of the day: costumes, vehicles, effects, animals…, by category.
Next day: date, location, crew call.
Carried over from previous call sheets: key contacts, hospital for the same set, collective agreement

3. Edit the call sheet

The call sheet is shown as cards: Key info (date, crew call, ready to shoot, estimated wrap, continuous day,

department calls, locations, weather, hospital, key contacts), then Scenes, Cast, Crew,

Extras, Meals, Elements of the day, Production notes, Next day.

Saving is automatic (“Unsaved changes…” then “Saved”).

Your corrections are kept

A correction affects only that field, on that row, marked “edited”. Everything else follows the

shooting schedule.

restore” to get it back).

Example: a “Rain machine” note on scene 12 stays in place when the shooting schedule

moves the scene's time.

“N change(s) since the shooting schedule”

When the shooting schedule has changed, a banner says so.

↺ on the badge: back to the computed value.
✕ on a generated row: it does not come back with updates (“N removed row(s) —
A row added by hand is always kept.
Expand it to see the details (“Scene 12 (time): 08:30 → 09:00”).
Click Apply: your corrections are kept, the weather is reloaded.
Changing Crew call recomputes all departments.
Changing a department's time shows the offset (“crew call − 30 min”); its members follow.
Changing Ready to shoot recomputes the actors with no scene time.
Continuous day: the Meals card shows “rolling meal on set”.
Key contacts: role, name (linked: phone number carried over), phone; + Add a contact.
Nearest hospital: suggestions around the main location (30 km) → Choose. **Check
Safety officer and their phone number.
To complete before sending: crew call, ready to shoot, address, role with no actor, hospital, weather for
Collective agreement: meals outside the windows, day too long, rest too short, continuous day
Three-box header: the production and the key contacts with their phone numbers; the title, “DAY_n” and
Banner: main location and its address, nearest hospital and safety officer, meals.
Scenes of the day: “INT. SET” then the action, day / night, roles as cast numbers (those of the
Then: cast, extras, set requirements by department, crew by department, **locations and
If a set's address actually contains its description, the PDF shows “Address to be filled in”: complete

4. Distribute the call sheet

The principle: a personal link

Everyone receives an email with their link to their version. The page opens on a phone, with no

account. The attached PDF is optional.

Send

day are ticked. Shortcuts: “Everyone”, “People on this day”, “None”.

Sending is done by the server: you can close the page.

Audiences

and of people who share their number. Never an address.

“Sides (PDF)” if enabled.

scenes, meals and wrap, locations department, hospital. No crew, no cast, no names of other extras.

Options

with a “do not distribute” notice. Otherwise, this PDF can still be downloaded from their page

Click Send.
Recipients (“Cast & Crew” records with an email) are sorted by group; those on the
Change a person's group if needed (kept for this call sheet).
Set the options, then Send to N person(s).
Group — Receives
Production, Crew — Full call sheet + crew list
Cast — Full call sheet, their call at the top
Extras — Simplified Background call
Vendors and others — Full call sheet, no crew list
Crew list: crew phone numbers by department, only those of production contacts
Actor: time, hair & make-up, on set, pickup, their scenes; “My scenes” if they have an account;
Background call: call time, location, meeting point, parking, directions, costume / hair & make-up instructions,
Links valid until: by default, end of the shoot + 7 days.
Also attach the PDF (unticked by default): watermarked with the person's name, email and the date,
Cast: sides as PDF.
Confirm reading: button in the email and on the page, no account needed.
Send stuck for 10 min → “send interrupted” → Resume upload. Cancel stops a
Remind unconfirmed (n): “Reminder” email to the unconfirmed only.
Automatic reminder the day before the shoot (ticked by default): the day before, at the chosen time (“at 07:00”
Confirm from “My shoot”: a signed-in person can also confirm with one button in “My shoot” (“My documents”
Confirm from the app: on iPhone or Android, the person who received the call sheet can confirm it with one
Send the revised version: a change made after sending does not appear on the links
Link expiry: change the date → Save.
Remove access (person) or Remove group access (with confirmation): the page shows
Record deleted from “Cast & Crew” = link cut off.
Access removed = no reminder, no revised version.

5. On the shooting day

The Today's shoot bar sums up the day (takes, circled takes, pages shot / planned). It

requires at least read access to the “On set” module. Everything is **computed from the set

log** of the iPhone app, after sync.

FS, Tech) and the note. Slate numbering European (12/3) or American (12C), for the whole

project.

meals, pages, screen time, setups, status of each scene, variance from the schedule. Entries: the

Report notes and the Actual times (actual crew call, meal taken, end of day), also recorded on

set in the iPhone app (Shoot screen → “Actual times” → “Now”). When they are

there, the report and its PDF show them instead of the call sheet times, with any overrun past the

estimated wrap. PDF.

shoot. The project frame rate (fps) is set in this window and applies to the whole project.

On iPhone, the app keeps the call sheets for upcoming days, even offline: my call,

Today's takes: by scene and by shot; correct the mark (◉ circled, ✓ good, ✗ no good,
Continuity: continuity photos by character, scene or day; “Compare” side by side.
Production report: crew call / ready to shoot, 1st shot and wrap (first and last take),
Editorial, ALE, CSV: editor's report PDF, ALE (Avid), CSV; the call sheet's day or the whole
PDF: thumbnails of the characters (cast table) and the sets, and a map of the location.
Script supervisor report: PDF of the day's shots and takes.

6. Frequently asked questions

I corrected the call sheet after sending it. Does the crew see it?

No: the links show the last version sent. Use “Send the revised version”.

A person is missing from the send window.

Their “Cast & Crew” record has no email. If their row is “unlinked”, link it to their record.

Does the update erase my corrections?

No. “Edited” fields and added rows are kept.

The weather is empty.

No coordinates for the location, or the date is too far ahead. Add the set's position, or enter

the weather by hand.

No hospital?

None by default: “Nearest hospital”, then check the emergency department.

Does an extra see the whole call sheet?

7. Known limitations

valid.

set per call sheet; these reference values are to be checked for your production.

No SMS and no scheduled send (“the day before at 18:00”).
No “create on the spot” (record, set) from the call sheet: only the “unlinked” hint.
No read confirmation from the iPhone app.
One link per send: reminders and revised versions create new links; old ones remain
Distribution groups saved per call sheet (carried over when duplicating), not for the project.
An extra receives the call for all the day's extras, not just their own group.
Continuous day, department offsets and collective agreement reference values are
The hospital is remembered through previous call sheets for the same set, not on the set's record.
Sides PDF without real screenplay formatting.
Attached PDFs prepared in the browser when sending: slower with many recipients.
No thumbnails (characters, sets) in the PDFs.