Job guide — Production

For producers, production managers and production coordinators: what you do in Kinelux, in the order of a prep, and where to find the details of each tool.

1. Your role in Kinelux

The “Producer / Production manager” access template opens the whole project with admin rights: script, breakdown, visuals, shooting schedule, call sheets, budget, on set, crew, casting and extras. Only you invite the crew, set access and see sensitive data (rates, contracts, contact details).

Your work goes through four tools:

Cast & Crew: the crew and the cast, their cards, their access (Cast & Crew guide).
Shooting schedule: the days, the DOOD, the cost of holds (Shooting schedule guide).
Call sheets: distribution and confirmations (Call sheet guide).
Casting and extras: approvals and bookings (Casting and extras guide).

2. Build the crew and grant access

Rule: one person = one card. Call sheets, the DOOD and the iPhone app find people through their card, never through a name typed by hand.

Open Cast & Crew and create the crew cards by department, or import the actors you cast from casting.
On each card, fill in the contract (daily rate, dates). The rate is used for the cost of holds in the DOOD and for estimating fees.
Invite each person with the right access template: director, 1st AD / locations, script supervisor, head of department (with their department), crew member, actor (with their characters), background extra.
Adjust the access matrix if a job needs more or less. An invitation that has not been accepted can be resent or revoked.

3. Follow the shooting schedule and its cost

The shooting schedule is built by the 1st AD; you follow it read-only or with edit rights.
The DOOD shows, by role, the work days and hold days (H). The “Hold cost” column prices the holds at the contract rate; the total appears at the bottom and in the DOOD PDF.
“Plan with AI” compares up to three proposals (balanced, fewer moves, fewer holds) with their hold days and their cost. Each proposal costs one AI credit.
“Versions” freezes the schedule at a date (revision color); restoring a version always keeps the previous state.

4. Distribute the call sheets

Each day's call sheet goes out through personal links (email); each person only sees what concerns them.
Tracking shows, for each recipient, delivered, opened, confirmed. The reminder to those who have not confirmed goes out the day before, automatically.
A scheduled send goes out on its own at the chosen time; “Cancel” before that time and nothing goes out.
A revised version is sent again, flagging what has changed.

5. During the shoot

Each day's production report is calculated from the set log: pages shot, screen time, setups, takes, variance from the schedule.
The actual times (crew call, meal taken, wrap) come from the iPhone app of the script supervisor or the locations team; the report shows the overrun past the planned wrap.
The schedule flags scenes “To reschedule” and suggests a day; “Reschedule with AI” spreads them over the coming days.
Extras: the day's check-in is used for payroll (CSV export).

6. Budget

The project Budget is prepared in the Budget module (“Budget” access in the matrix). Amounts, like contract rates, remain visible only to the roles that have access to them.

7. On iPhone

The Kinelux app shows the call sheets for today and tomorrow, even offline, and the Shoot screen of the current project. Menu Account → Help: this guide and the others.

8. Frequently asked questions

A member cannot see a module? Check their access template and the matrix in Cast & Crew.
Hold cost shows “no rate”? The card of the actor linked to the role has no daily rate.
A recipient did not receive the call sheet? Open the send tracking: the address may have been rejected; resend their link.