User guide — Shooting schedule

The shooting schedule organizes the shoot day by day. Each scene in the script becomes a strip, placed in a shooting day. Kinelux works out the pages, the day's cast, the extras, the durations and the alerts on its own. The schedule then feeds the call sheets and the Extras screen. Character and location names come from the asset library: nothing is typed twice.

1. What it's for, who has access

Access: “Shooting schedule” module in the project's access settings.

Editing requires the Edit or Admin level. Below that, the schedule is read-only: no handle, no input, no “+”.
By default:
Admin: 1st assistant director / locations.
Edit: producer / production manager.
Read: director, casting, extras, script supervisor, department head, reader.
No access: screenwriter, crew member, actor, background extra, client.
The “Custom” role is set box by box.

2. Getting started in 5 minutes

“Group by location” (no AI) spreads the unscheduled scenes over new days in one go. Scenes are grouped by location, at most 5 pages per day, on working days. You then fine-tune.

Everything saves automatically: “Saving…” then “Saved” at the top of the page. If you leave too early, Kinelux warns you.

Open “Shooting Schedule” from the project menu. The first time you open it, if you can edit, the schedule is created automatically. It has no days yet: all scenes are in “Unscheduled scenes”, on the right.
“Add a day”. The suggested date is the next working day, skipping weekends and days off. Set the crew call (“Crew Call”), wrap (“Estimated wrap”) and meal (“Lunch”), then Save.
Drag a scene from the right-hand column onto the day. Alternatively: the scene's “+”, then “Add to Day n”.
Reorder the strips within a day or between days.
Read the black banner at the bottom of the day: pages, planned duration, location, extras.

3. Strips

What a strip shows

Default duration: 20 min setup (INT) or 25 min (EXT), plus about 20 min per page.

Standard colors

An INT/EXT scene takes the EXT color. The legend is at the top right.

Strip details (click)

Drag and drop

Unscheduled scenes

If the script has changed, a banner shows “N strip(s) no longer match the script”. “Update” recalculates pages, characters and location. Durations, notes and times are kept.

The ⠿ handle, the scene number, INT/EXT and the time of day.
The location (with thumbnail) and the summary.
The cast ID numbers. 1 is the character with the most scenes. On hover: character and actor.
The pages in eighths (“2 3/8”), estimated from the screenplay layout.
The start time (if set) and the duration.
Markers: note icon, B (second unit), “Shot”, “To reschedule”. A “Cut” strip is struck through.
Strip — Color
INT DAY — white
EXT DAY — yellow
INT NIGHT — blue
EXT NIGHT — green
Dawn / dusk — orange
Location: the scene's location. If the scene has none, pick one or type free text. Free text is accepted but flagged “unlinked”, with “Link to ‘X’” or “Create location asset”.
Characters: those from the script, plus any you add to the schedule.
Times: start, setup, shooting, story day (“D3”), unit A/B, status (Scheduled, Shooting, Shot, Postponed, Cut).
Breakdown elements: category + label + quantity.
Categories: Extras, Costume, Makeup / SFX, Props, Vehicles, Animals, Special effects, Stunts, Sound / playback, Other.
Example: Extras · “Passers-by” · 20.
Labels already used in the project are suggested, to keep the same spelling.
“Promote to asset” is still possible, but not required.
Notes, Move to day…, Remove from schedule.
Mouse: grab the strip anywhere. A green line shows where it will land. A single click opens the details.
Finger (iPad): long press (about ¼ s) on the ⠿ handle. The strip lifts under your finger. Without a long press, the page scrolls.
Near the edges, the view scrolls on its own. Esc cancels.
Without dragging: select a strip + Alt+↑ / Alt+↓. Or the ⋯ menu: “Move up”, “Move down”, “To Day n”.
The right-hand column lists the scenes that have no strip. A scene added to the script shows up there automatically.
Dragging a strip into this column removes it from the schedule.
On iPad, the column moves below the board.

4. Shooting days

Day header and footer

The day runs from crew call to wrap, minus the meal break. The content adds up strips and company moves.

Times, locations and moves (⋯ menu)

On the board, a “Company move” row appears between two different locations, with “Directions”.

Cast, crew and requirements (cast icon)

Alerts (recalculated live)

These are collective-agreement guidelines, to be checked for each production.

Other actions

Tick “Shift the following days” so that each day from this date onward moves to its next free shooting

date (weekends and days off skipped, gaps kept). A “Before shift” version is

saved; if a locked day is affected, nothing moves and that day is named.

Plan with AI

Header: “Day 3 · Thursday, March 12”, crew call → wrap, alerts badge, and the buttons “Open the day”, cast, call sheet (PDF), padlock, ⋯ menu.
Black banner: pages, “9 h 40 planned / 10 h day”, main location, “Extras: 28”, number of scenes. The duration turns orange if the content runs over or if the day exceeds 10 h.
Date, crew call, wrap, meal, notes.
The day's locations, detected from the strips (“Auto”), with address and adjustable order.
Moves: “Estimate routes”, then wrap / travel / setup, all editable.
Cast called, derived from the strips.
Status: Working, Hold (H), Travel, Rehearsal, Fitting. Call time optional.
A correction is kept; “Back to automatic” undoes it.
“No actor”: link or create the record.
Crew by department. Empty = the whole crew on the call sheet.
Special requirements, some of them “suggested”. Example: 30 or more extras suggest “Large crowd”.
Day longer than 10 h (warning) or longer than 12 h (critical).
Content longer than the day; more than 8 pages.
Fixed-time meal missing, or more than 6 h after crew call (the suggested break places itself).
Actor unavailable.
Rest under 11 h; night → day turnaround.
Character on hold for 3 days or more.
Lock (padlock): nothing can be edited anymore, and no strip can be moved into the day.
Delete: the scenes go back to the unscheduled scenes, and the days are renumbered.
Free banner: a note in the running order, attached to a strip.
Day off / travel: Day off, Travel or Public holiday, shown in grey. By default, dates are not shifted.
Scope: place only the unscheduled scenes, reorganize the whole schedule (except locked days),
Extra days: tick “Let the AI propose extra days”; the AI picks free dates
Several proposals: “Proposals to compare” = 2 or 3 → “Balanced”, “Fewer company
Preview before any change: changed and new days, moved strips, added scenes, alerts,
Apply first saves a “Before AI planning” version (roll back from “Versions”).
Costs 1 AI credit per proposal (3 proposals = 3 credits).
Shareable link: the page address opens this day directly.
Navigation: ‹ / ›, the ← / → keys (except while typing), the day strip.
Back: “Full schedule” or the browser's “Back”.

5. Views

“no rate” when the record has none.

PDF (A4 landscape):

Stripboard: the board, with its filters.
Filters: search, location, character, INT/EXT, day/night, unit.
“Highlight” or “Hide the others”.
One-liner: one line per scene, day by day. Filters apply here too.
DOOD: one character per row, one day per column, unit A or B.
SW: start. W: work. WF: finish. SWF: single day.
H: paid hold.
T: travel, R: rehearsal, to be set in the day's cast.
Totals and dates at the end of the row.
Hold cost: hold days × contract daily rate (Cast & Crew record linked to the role), with the total;
By location, By character: pages, scenes, days.
Calendar: the month, with “D n · pages” and the days off.
“Schedule PDF”: the one-liner in color, with legends. It follows the active filter.
“DOOD PDF”: 17 days per page (the rest moves to another page), with the hold cost.

6. Versions, feedback from set, call sheet, extras

Versions

Feedback from set

Kinelux reads the set log and the shot list.

kept takes.

past or locked day), at the end of the day, taking locations and cast into account.

Call sheet

Extras

The requirement comes from the “Extras” elements. For the same label, Kinelux keeps the largest quantity of the day.

Example, Day 3:

Result: 28 extras. This total appears at the end of the day, on the call sheet and in the Extras screen (requirements per day, bookings). So keep the same label everywhere.

“Versions” → “Save a version”: a name and a revision color. The whole schedule is frozen.
“Restore” first saves the current schedule (“Before restoring…”), then replaces it.
A version can be neither edited nor deleted.
All the scene's shots are done: “Shot” badge.
Day in the past, scene not shot or partly shot: “To reschedule” (e.g. “3/5”) and a “Feedback from set” banner.
Scene started whose strip is today or later: “Started 2/3” badge (shots done / planned).
The strip drawer gives the running time: planned from the pages (1 page ≈ 1 min) and shot from the
“Review and reschedule” suggests the first upcoming unlocked day, at the same location if possible. You can change it.
“Move”: for a scene not shot.
“Move the rest”: for a partly shot scene; the original strip stays.
“Reschedule with AI” (two scenes or more): the AI places these scenes in upcoming days (never a
Nothing is applied without your click.
It is built from the day: scenes, times, cast, crew, locations, extras, elements.
A day's PDF icon downloads the saved call sheet, or a preview otherwise.
If the schedule changes afterwards, the call sheet shows “N change(s) since the shooting schedule”, with “Apply”.
Sc. 12 · Passers-by × 20;
Sc. 14 · Passers-by × 15;
Sc. 14 · Café customers × 8.

7. FAQ

used by all its strips.

A scene has disappeared? Check the “Unscheduled” counter and the right-hand column.
Can't move a strip? A day is locked (a message says so), or your access is below Edit.
The page scrolls under your finger? Long-press the ⠿ handle, not elsewhere.
Wrong pages on an old schedule? Click “Update”.
“Unlinked”? “Link…” banner, then “Link to…” or “Create asset”.
The day off didn't shift anything? Tick “Shift the following days” when you add it.
Story day? It is held by the scene (scene heading in the editor, or the strip drawer) and
Version refused? The schedule exceeds 1 MB.
Tracking an actor? Character filter + “Hide the others”, then “Schedule PDF”.
Sharing a day? Copy the day view's address.
Night shoot? Watch the “night → day” and “rest” alerts.

8. Known limitations

Breakdown elements are held by the strip, not by the scene.
The AI doesn't set times within a day: the preview shows the times estimated from the timeline.
The day map shows the locations (pins), not the company-move routes.
In the iPhone app, the run of day is on the call sheet (no separate day view).
Alert thresholds can't be adjusted in the schedule.